To efficiently track vehicle maintenance deadlines in a car rental business, it is essential to use CLOUDERCAR, a management software that helps you handle both preventive and extraordinary vehicle maintenance. Here are some tools and strategies that can facilitate this task:
1. Fleet Management Software (FMS)
CLOUDERCAR is a software solution designed for managing your fleet, allowing you to record and monitor maintenance schedules, completed tasks, and related costs. The software sends automatic notifications for each upcoming deadline, ensuring that you don’t miss important maintenance tasks or rent out unavailable vehicles. Key features include:
- Mileage-Based Maintenance Alerts: Enter the type of maintenance required at specific mileage intervals, and you will receive a notification 1,000 kilometers in advance to plan accordingly. Need to delay the maintenance because the vehicle is in use? No problem—CLOUDERCAR allows you to adjust the scheduled maintenance to fit your needs.
- Custom Maintenance Types: Keep track of and manage your fleet by specifying the type of service needed, whether for bodywork, routine checks, or scheduled extraordinary maintenance. The interactive calendar is tailored to your business and is at your disposal for planning interventions.
- Date-Based Maintenance Alerts: Enter the type of maintenance that requires a specific date, and you will receive a reminder 7 days in advance. If you need to delay due to vehicle availability, you can easily adjust the schedule in CLOUDERCAR, but don’t forget to notify your mechanic!
- Date-Based Maintenance Examples: You have full control over which deadlines to set. For example, CLOUDERCAR allows you to schedule tire changes, insurance renewals, taxes, vehicle sanitization, and more—fully customizable to fit the size and style of your rental business.
- Interactive Calendar Overview: Use custom colors to easily identify vehicle status at a glance when you arrive at the office. This feature makes fleet management simple for your team, even in larger rental operations, by marking vehicle availability based on your customized color codes.
- Flexible Maintenance Status: If a scheduled maintenance is visible on your calendar but the vehicle is still needed, you can choose to rent it out and postpone the service. CLOUDERCAR adapts to your workflow without forcing you to pause operations, giving you full control over how to manage your rental fleet.
2. Internal Movement Management
CLOUDERCAR also helps you efficiently manage internal fleet movements, whether transferring vehicles between branches or to the service shop:
- Track Internal Movements: Use this tool to record vehicle transfers and monitor staff activities.
- Assign Team Drivers: Track who is responsible for each vehicle by entering the driver’s name, mileage, fuel level, and any potential damage.
- Vehicle Verification: Record mileage, fuel levels, any damage, and even digital signatures for accountability.
By using the CLOUDERCAR platform, you can manage your fleet easily and intuitively, tracking vehicle movements directly within the system and viewing them at a glance on the interactive calendar. CLOUDERCAR provides a comprehensive solution with all operational modules included at a fixed monthly price, and you can cancel anytime.